Visual Project Resource Scheduling for Teams
No more spreadsheets, no more guesswork, no more surprise overbookings. See your team’s real capacity and plan with confidence.
Trusted by 70,000+ businesses in 150+ countries
See your team’s whole schedule and make smarter decisions.
Create assignments with ease
Create new schedule assignments right on the team schedule.
Drag & drop rescheduling
A client moves a deadline, someone calls in sick. Drag a booking to a new date, stretch it, or hand it to someone else.
Adjust future bookings without touching what’s done
When a long booking needs to change halfway through, split it from any date.
Book the right people at the right time, every time.
Availability at a glance
The availability bar shows who is under- and over-utilised, so you can maximise utilisation.
Colour-coded project categories
Give each project category its own colour, so different kinds of work stand out on the schedule.
Match the right people to the right work assignments
Quickly find specific team members based on their skills, job title and availability to make smart work assignments. Save custom views of the schedule with unique combinations of filters to streamline your daily workflows.
Control team availability to maximise utilisation and revenue.
Everyone measured against their own capacity
Part-timers and contractors are where most schedules fall apart. In Avaza a three-day-a-week contractor shows as fully booked at 24 hours, not 40.
Holidays and leave handled once
Set public holidays for the business and put leave on the schedule, one-off or recurring, and capacity adjusts automatically.
See revenue forecast
Billable and cost rates per person turn your schedule into a revenue forecast.
Bill every hour you planned.
Everyone knows what’s expected
Team members see their week on the web or in the mobile app, so priorities are clear without a meeting.
One step from plan to timesheet
Scheduled bookings appear above your timesheet in Day view, ready to become time entries. Avaza closes the gap between planned and logged hours, so no billable time slips through.
Get clear insight into your schedule and forecast revenue.
Forecasted & actual profitability
See a clear picture of the profitability of your projects and team members. Make informed decisions to optimise workloads and identify at-risk projects and underperforming resources.
Track staff utilisation
See how much of each person’s time is booked, for any period, so you know who’s stretched and who has room.
“With Avaza in place, we are able to run our business operations a lot more smoothly. We now know who is working on what and who may be required for upcoming work.”Read Story
Book your whole team with one sentence
Ask your AI tool to book people, rebalance workloads and check who has capacity. Avaza updates the Team Schedule for you.
Claude
ChatGPT
Claude
Who has the most free hours next week? Book the two people with the most capacity on Website Redesign at 4 hours a day.
Claude · Done in Avaza
list_users6 people on the teamlist_schedule_assignmentsNext week's bookings checkedadd_schedule_bookingHannah and Alex, 4 hrs/day
Website Redesign · next weekBookedHannah and Alex booked on Website Redesign for next week.
ChatGPTAdd annual leave for Priya from 6 to 10 October and move her Website Redesign bookings that week to Leo.
ChatGPT · Done in Avaza
add_schedule_leaveAnnual leave, 6 to 10 Octlist_schedule_seriesPriya's bookings that weekedit_schedule_bookingBookings reassigned to Leo
Team Schedule · 6–10 OctUpdatedLeave added and Priya's week handed to Leo.
ClaudeList anyone booked over their working hours this week, and anyone with less than half their week booked.
Claude · Done in Avaza
list_usersWorking hours for each personlist_schedule_assignmentsThis week's bookings by day
Capacity · this weekScheduled run2 people over-booked on Tuesday, 1 with more than half the week free.
Frequently asked questions
How much does resource scheduling cost?
Every plan, including Free, comes with one Resource Scheduling user. On paid plans, add more at $7 per user per month — you only license the people who appear on the schedule.
Can I schedule part-time staff or contractors?
Yes. Set each person's daily availability and the schedule measures their bookings against those hours, so a three-day-a-week contractor shows as fully booked at 24 hours.
Does the schedule account for leave and public holidays?
Yes. Public holidays are set up once for the business, and leave is booked on the schedule like any other assignment, so availability and utilisation figures stay accurate.
How do I see who is over-booked?
The availability bar above each person's row is colour-coded per day — spare capacity, fully booked or over-allocated — and each name shows booked versus available hours for the week. The Staff Utilization report gives the same picture over any date range.
Can team members see their own schedule?
Yes. Everyone can view their upcoming assignments on the web or in the mobile app, and their timesheet day view lists the day's bookings with a Create Time button.
Do bookings turn into timesheets?
Yes. Scheduled assignments appear on the timesheet day view, where Create Time opens the matching time entry, filled in and ready to save. Reports then compare scheduled against tracked hours.
One Click Away from Better Workdays
Bring clarity to your workflow – and sanity to your schedule.