Expense Management Software for Teams

Scan receipts with AI, approve expenses and bill them back to clients, all in one place.

Trusted by 70,000+ businesses in 150+ countries

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Capture & Go

Create expenses with ease from anywhere.

  • Add expenses in a few clicks

    Upload a receipt and AI receipt scanning fills in the merchant, date, amount, tax and category for you to check. Or pick them yourself and add your notes.

  • Forward receipts from your inbox

    Forward receipts to your Avaza expense email address and a draft expense is created for your review.

  • Any currency

    Log expenses in the currency you paid in. Avaza converts them at the market rate for the expense date, and you can override the rate.

  • Projects and tasks

    Link each expense to a customer, project and task, and mark it billable or reimbursable as you go.

AI receipt scanningBeta

Receipts in. Expenses out.

Take a photo, upload a batch of receipts or forward a supplier's email. Avaza reads the merchant, date, amount, currency, tax and category and turns each one into a draft expense, ready for you to check and submit.

Photo of a Harbour Street Cafe receipt dated 18 Sep 2026 for USD 58.40, including 4.40 sales tax, paid by Visa
New expenseDraft
Merchant
Harbour Street Cafe
Date
18 Sep 2026
Amount
USD 58.40
Tax
Sales Tax 8.8% · 4.40
Category
Meals
Payment method
Company Visa
Description
Coffee and lunch for two
Merchant tax number
Left blank for you
Read from the photo. The receipt shows no tax number.Verify & Save

Snap a photo

Photograph a paper receipt on your phone and upload it, or email it in straight from your camera roll.

Upload or drop in bulk

Pick as many images and PDFs as you like, or drag them anywhere onto the Expenses page. Each receipt becomes its own draft.

Forward emails

Forward supplier invoices and online receipts to your expenses address. It works even when the email itself is the receipt.

Or ask your AI assistant

Through the Avaza MCP Server, Claude or ChatGPT can log, submit and summarise expenses for you in plain language.

  • Anything the receipt doesn't show clearly is left blank for you to fill in
  • Every expense arrives as a draft to check and verify before you submit it
  • Receipts are read to fill in your expense and never used to train AI models
  • Included on paid plans and free trials: switch it on in Expense Settings
Start FreeSee Pricing
Expense Approvals

Reviewing expenses has never been easier.

  • Streamlined approval workflow

    Expenses are grouped by person. Approve everything in one click, approve a selection, or reject what doesn't comply with your expense policy, with a reason for the submitter.

  • Automatic email notifications

    Clear emails go out at every step of the approval workflow, so your team always knows where an expense stands.

  • Lock approved expenses

    Optionally lock expenses once they're approved, for tight control over how business expenses are approved and billed.

Reimbursements

Expense reimbursements made simple.

  • Mark expenses as reimbursable

    Your team flags reimbursable expenses with a single click as they create them and gets paid back promptly, with no paper forms.

  • Review reimbursable expenses

    Reimbursable expenses are clearly marked during approval. Batch each person's approved expenses into one reimbursement, then mark it as paid.

  • Report on reimbursements

    Filter expense reports by reimbursement status, team member, payment method and category.

Accurate Client Billing

Bill expenses back to your clients in a few clicks.

  • Add billable expenses to invoices

    Pull uninvoiced billable expenses onto an invoice alongside tracked time, with currency conversion and the original details ready to adjust.

  • Add markup to expenses

    Set a percentage markup, a fixed markup or both for each expense category.

  • Group expenses on invoices

    Show expenses in their own section with a sub-total, so your clients see exactly what they're paying for.

Explore online invoicing
Powerful Reporting

See the big picture with real-time reports.

  • Profitability at your fingertips

    Measure business health with the Profit & Loss and Project Profitability reports.

  • Analyse spending

    Track expenses by team member, category, customer, project and more.

  • Project expense budgets

    Give each project a budget per expense category and watch billable and non-billable spend against it on the project dashboard.

  • Customise and schedule reports

    Save your own versions of standard reports and have them delivered to your inbox on a schedule.

Explore business reporting
Mobile App

Track expenses on your phone.

  • Capture on the go

    Snap a receipt and AI receipt scanning turns it into a draft expense for you to review.

  • Search, filter and submit

    Find any expense quickly and submit it to your manager for approval.

  • Understand your spending

    See your total spend and where it went on the dashboard.

Get the mobile apps
Also included

The details that save hours every month

Recurring expenses

Rent, internet, subscriptions: set up a recurring expense once and Avaza logs it every so many days or months. Pause, resume or remove it any time.

Mileage and unit rates

Give a category a unit price, such as a rate per kilometre, and enter the quantity. Avaza works out the amount.

Trips and events

Give related expenses a Group / Trip name and find, filter and report on them together.

CSV import

Bring historical expenses across from spreadsheets or another system in one upload.

Accounting sync

Invoices that include expenses sync to Xero and QuickBooks Online.

Merchants and tax

Reuse merchants, tax rates and payment methods so every entry is consistent and report-ready.

Robert Maszkowski, Director at Touchstone Consultancy
“In Avaza, things are simple and they just work – much like an Apple or Tesla product.”

Robert Maszkowski - Director, Touchstone Consultancy

Read Story
Avaza MCP Server

Expenses logged, submitted and summed up in a sentence

Ask your AI assistant to log an expense with its receipt, submit your week for approval or tell you where the money went. It works within your Avaza permissions, and approving stays with your approvers.

Works with
  • Claude
  • ChatGPT
+ any MCP-compatible AI tool
ChatGPTAvaza MCP connected
Mei LinContent lead · 16 Oct, 12:41 pm

Here's my receipt: add the $58.40 lunch at Harbour Street Café to the Marketing Campaign, billable to Fernleaf Media and reimbursable.

ChatGPT · Done in Avaza

  1. request_file_uploadReceipt photo uploaded
  2. lookup_projectsMarketing Campaign · Fernleaf Media
  3. list_expense_categoriesMeals
  4. create_expenseMeals · $58.40 · billable, reimbursable
Expense · Harbour Street CaféVerified
Meals16 Oct · receipt attached$58.40
Fernleaf MediaMarketing CampaignBillable
Mei LinPaid personallyReimbursable

Expense saved with its receipt, ready to submit for approval.

  • Signs in with OAuth, so passwords are never shared with the AI tool
  • Works within each person's Avaza role and permissions
  • Admins set AI access per module and per user with API Permissions
  • Deletions are previewed and need your confirmation
MCP serverhttps://mcp.avaza.com/mcp
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Frequently asked questions

How do receipts get into Avaza?

Upload them (as many images and PDFs as you like at once) or drag them onto the Expenses page, snap them with Scan Receipt in the Avaza Expenses app, forward receipt emails to your account's expense address, or import a CSV of expenses in bulk. With AI receipt scanning switched on, uploaded, snapped and emailed receipts are read for you and arrive as draft expenses.

Can Avaza read my receipts automatically?

Yes. AI receipt scanning (in Beta) reads the merchant, date, amount and currency, the tax where the rate matches one set up on your account, the category, payment method, the merchant's tax number and a short description of what was bought. It works on photos, PDFs and forwarded emails, including emails that are themselves the receipt, and on receipts you snap in the Avaza Expenses phone app. Anything it can't read clearly is left blank, every expense arrives as a draft for you to verify, and receipts are never used to train AI models. It is included on paid plans and free trials; switch it on in Expense Settings.

Can employees submit expenses for reimbursement?

Yes. Anyone with a timesheet/expense user licence can mark an expense as reimbursable and submit it for approval. Approvers see reimbursable items clearly flagged, and the Reimbursements tab shows what is owed to whom, so you can batch each person's approved expenses into a reimbursement and mark it as paid.

Can I bill expenses to clients with a markup?

Yes. Set a percentage markup, a fixed markup or both for each expense category, and it's applied when billable expenses are added to an invoice. Expenses can be shown in their own section of the invoice with a sub-total, so clients see exactly what they're paying for.

Does Avaza handle expenses in multiple currencies?

Yes. Record the expense in the currency you paid, and Avaza converts it to your account currency using the market rate for that date. You can override the rate if your card statement differs.

Can I set an expense budget for a project?

Yes. Each project can have a budget for each expense category, and the project dashboard's Project Expenses widget shows the budget, billable and non-billable spend and what remains for each category.

Can my AI assistant log expenses for me?

Yes. Connect Claude, ChatGPT or another MCP-compatible AI tool to the Avaza MCP Server and it can log expenses with their receipts, submit them for approval and summarise spending, within your own Avaza permissions. Approving expenses stays with your approvers. The MCP Server is included on every paid plan.

Is expense tracking included on the free plan?

Yes. The Free plan includes one timesheet/expense user. Paid plans include more, and additional users are $7 per user per month.

Never lose a receipt again

Capture, approve, reimburse and bill expenses from one place.

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