50%less time on billing and time-tracking
“Tracking and billing time is where we make money. Before Avaza we had a terrible setup for tracking and billing time.”
Gerrit Bury, INFORM DataLab
Data & IT ServicesRead Full
Unified Work Management for Professional Service Teams
Stop losing revenue to juggling multiple apps. Avaza unifies project management, time tracking, and invoicing so growing teams can focus on what they do best—delivering exceptional work.
4.6/5 on Capterra · 800+ reviews across
Trusted by 70,000+ businesses in 150+ countries
How many tools is your team juggling?
Your stack todayYour stack with Avaza
Project ManagementAI working on it1
Time TrackingTracking 02:14:37
Resource SchedulingClash resolved
Chat app · James WalkerIs Leo free next week?40
Team Communication3 new comments1
InvoicingReminder sent3
Expense Management$45 lunch · linkedQuotes & EstimatesQuote accepted
ReportingUtilisation 82%
“Set up the Bluegum redesign with four phases”
4
Project ManagementAI working on itTimer app
Fernleaf · not syncedTime TrackingTracking 02:14:372
Resource SchedulingClash resolvedChat app · James WalkerIs Leo free next week?Team Communication3 new commentsINVOICEINV-0042
Total$4,280.00
Typed by handInvoicingReminder sentRECEIPTTaxi · Bluegum$28.50
RECEIPTClient lunch$45.00
Expense Management$45 lunch · linked2
Quotes & EstimatesQuote accepted1
ReportingUtilisation 82%“Set up the Bluegum redesign with four phases”One platform for your entire professional services workflow
Projects, tasks, scheduling, time, expenses, quotes, invoices and reporting — all sharing the same people, projects and rates, so nothing is re-typed between tools.
- Planning and Resource Scheduling
- Task Management
- Time Tracking
- Expense Reporting
- Collaboration
- Quotes & Estimates
- Invoicing & Payments
- Reporting & Insights
Click a bubble to explore · drag one to fling it
Growing teams choose Avaza to scale profitably
20+tools tested before choosing Avaza
“It is intuitive and somehow succeeds where other platforms fail – delivering powerful features that are easy to use. That is rare.”
Robert Maszkowski, Director, Touchstone Consulting
Management ConsultingRead Full
30+systems researched before choosing Avaza
“We researched over 30 systems and [Avaza] just seemed to fit most of our needs... It is a very easy system to train others on, very easy to use, and very affordable.”
Training & CoachingRead Full
80+person software consultancy
“With Avaza, the data is at our fingertips. We can run financial projections and different scenarios based on our pipeline.”
Software DevelopmentRead Full
5continents in ThinkPlace’s global footprint
“[We can] quickly get a project summary report that tells you everything you need to know about the project. The ability to do that has really saved our operations team a lot of time.”
Bede Riley, Operations Manager, ThinkPlace
Business ConsultingRead Full
6+ yrsrunning on Avaza
“Avaza is way ahead of everybody else on timesheets and reporting. Automating weekly client reports was a game changer for us, and the reporting helps me check freelancer invoices, keep clients informed, and run the business with more confidence.”
Joanne Manville, Founder, The Indispensary
Virtual AssistantsRead Full
8+ yrsrunning on Avaza
“Avaza keeps our team on the move and we are able to proactively manage our business. With live reporting at our disposal, we know where we are in terms of project delivery.”
Christo Müller, Senior Manager, Infinitus Reporting Solutions
Financial ServicesRead Full
Trusted by teams. Recognized by industry
Trusted by 70,000+ businesses
GDPR Compliant
Bank-level securityProject Management
Projects that actually finish on time and under budget
Most projects miss deadlines and budgets. Avaza fixes that with flexible views, seamless collaboration, and budget alerts—all tied to a real-time profitability dashboard.
Explore Project Management
Resource Scheduling
Visual scheduling that boosts team productivity
Overloaded or idle resources waste time and money. Avaza gives you clear visibility into team capacity, drag-and-drop scheduling and availability tracking — with assignments flowing straight into timesheets.
Explore Resource Scheduling
Team Communication
Stay connected with organized conversations
Move work out of scattered email threads. Direct, group and channel chat keeps every conversation connected to the projects and tasks it's about—on web and mobile.
Explore Team Chat
Time Tracking
Track every billable hour—effortlessly
Time tracking shouldn't feel like a chore. Avaza makes it easy to log hours across devices, manage flexible rates, and streamline approvals—all flowing straight into invoices.
Explore Time Tracking
Expense Management
Turn expenses into profit, not paperwork
Stop losing receipts and wasting time on paperwork. Avaza lets you snap expenses on the go, automate approvals, and link costs to projects—all ready for client billing.
Explore Expense Management
Invoicing
Get paid faster with professional invoicing
Turn projects into revenue with customized invoices, automated recurring billing, and integrated payment gateways. Avaza also handles reminders and auto-charges so cash keeps flowing.
Explore Invoicing
Reporting
Discover your business intelligence
Spot projects going over budget, optimize staff utilization, and uncover unbilled time or overdue invoices—all before they impact your bottom line. Automated reports deliver insights right when you need them.
Explore Reporting
Connects seamlessly with the tools you already use
Avaza integrates natively with Xero, QuickBooks Online, GitHub, Google Drive, Dropbox, Stripe, PayPal, Payoneer, and 7,000+ more applications via Zapier.
Put AI to work inside Avaza
Connect Claude, ChatGPT or any MCP-compatible AI tool to Avaza. Ask in plain language and it plans projects, logs time, books your team and drafts invoices for you. Put the routine jobs on a schedule and they run on time, every time.
Works with
Claude
ChatGPT
Claude
Mei LinContent lead · 9:14 am
Set up a website redesign for Bluegum Architects with Discovery, Design, Build and Launch phases, due 30 November. Book Priya and Leo at 4 hours a day.
Claude · Done in Avaza
create_projectWebsite Redesign for Bluegum Architectscreate_sectionDiscovery, Design, Build and Launchcreate_task14 tasks with start and due datesadd_schedule_bookingPriya and Leo, 4 hrs/day to 30 Nov
Website Redesign · Bluegum ArchitectsDue 30 NovDiscovery and DesignPhases 1–27 tasks
Build and LaunchPhases 3–47 tasks
Priya and Leo4 hrs/dayBooked
Project ready: 4 phases, 14 tasks and two people booked through November.
ChatGPT
Leo ParkDeveloper · Fri 4:52 pm
Log 6 hours a day on the Fernleaf Media campaign Monday to Wednesday and 4 hours on Harbour Legal on Thursday, then submit my timesheet.
ChatGPT · Done in Avaza
list_projectsMatched Fernleaf Media and Harbour Legalcreate_timesheet4 entries, 22 hourssubmit_timesheetsWeek of 14 Sep sent for approval
Timesheet · Week of 14 SepPending approvalMon · Fernleaf MediaCampaign6.00h
Tue · Fernleaf MediaCampaign6.00h
Wed · Fernleaf MediaCampaign6.00h
Thu · Harbour LegalClient work4.00h
22 hours logged and submitted for approval.
Claude
Sara LinStudio manager · 1 Oct, 10:02 am
Invoice Fernleaf Media for all unbilled time and expenses on the Marketing Campaign for September.
Claude · Done in Avaza
get_uninvoiced_summary38.5 hours and 2 expenses unbilledcreate_invoiceDraft invoice for Fernleaf Mediaadd_uninvoiced_to_invoiceTime and expenses added as line items
Invoice · Fernleaf MediaDraftTime · Marketing CampaignSeptember38.5h
Expenses · Marketing CampaignSeptember2 items
Draft invoice ready for your review, nothing sent until you say so.
ClaudeSara LinScheduled task · Mon 8:00 am
Summarise last week's hours by project, flag any project past 80% of its budget, and list anyone who hasn't submitted a timesheet.
Claude · Done in Avaza
timesheet_summaryLast week's hours by projectlist_projectsBudget used on every active projectlist_timesheetsUnsubmitted time found
Monday briefingScheduled runHours logged last weekAll projects312h
Website RedesignBudget used86%
Marketing CampaignBudget used81%
Timesheets to submitPeople3
Briefing ready: 312 hours logged, 2 projects past 80% of budget, 3 timesheets still to submit.
Ask, and it's done
Create projects and tasks, log time and expenses, book people, raise invoices and approve timesheets by describing what you need, in the AI tool your team already uses.
- Show me all overdue tasks assigned to me
- Add a $45 expense for a client lunch under Entertainment
- Approve this week's submitted timesheets for the Marketing Campaign
Put routines on a schedule
Claude can run scheduled tasks hourly, daily or weekly, with your connectors. Write an Avaza routine once and your briefings, timesheet checks and month-end billing run on their own.
- Every Friday at 3 pm: list who hasn't submitted a timesheet
- On the 1st: draft invoices for last month's unbilled time
Automate across your tools
Your AI tool can combine Avaza with its other connectors, such as email, calendar and documents. Zapier MCP reaches thousands more apps, and webhooks tell other systems the moment something changes in Avaza.
- Turn this client email into Avaza tasks
- Create tasks from the actions in these meeting notes
Purpose-built for professional service teams
More
For software & IT services teams
Agile boards, sprint-friendly task management and precise time tracking keep releases on schedule—and every support hour billed.
The challenge
Balancing new feature work, client projects and support tickets without losing billable time
How Avaza helps
- Custom task types for bugs, cases and issues — each with its own status workflow
- GitHub commits, branches and pull requests linked straight to tasks
- Every support hour tracked and turned into an invoice
Avaza makes us more collaborative as a team and we are able to deliver our services and software more efficiently and on the move.
For creative and marketing agencies
Visual project management keeps campaigns on track, automatic time tracking captures every billable hour, and professional invoicing gets you paid faster
The challenge
Juggling multiple client projects while maintaining profitability and creative quality
How Avaza helps
- Kanban boards, Gantt charts and list views for every campaign
- One-click time tracking on web, iOS and Android
- Estimates that convert to projects, then to invoices
NOTHING works as well as Avaza. You can build task inventory, easily create estimates, convert those estimates into tasks, then tasks into invoices… navigation is completely intuitive.
For consultancies & professional advisers
Plan engagements, schedule consultants and convert approved timesheets into professional invoices—without the spreadsheets.
The challenge
Keeping utilization high across concurrent engagements while protecting margins
How Avaza helps
- Drag-and-drop resource scheduling with capacity at a glance
- Approved timesheets become invoices in a couple of clicks
- Utilisation and profitability reports across every engagement
Project managers are able to really look at all facets of their projects… saved our operations team a lot of time.
For law firms & legal teams
Track every billable increment, manage matters as projects, and bill with confidence using flexible rates and retainers.
The challenge
Capturing all billable time across matters while keeping clients informed
How Avaza helps
- Track billable time by matter, with flexible rates per project or person
- Retainer and recurring invoicing built in
- Client portal access for case collaboration at no extra cost
Great tool! The time management and reporting possibilities are just endless.
For architects & engineering studios
Manage design phases, track project budgets and keep studio and field teams aligned from concept to completion.
The challenge
Delivering multi-phase projects on budget with distributed project teams
How Avaza helps
- Quotes clients approve online, converted to projects in one click
- Collaborate with clients, engineers and subcontractors on the same tasks
- Time & materials or milestone-based invoicing
Very user-friendly and a breeze to use! Avaza has been a lifesaver for our small office.
Get world-class support, that actually cares about your success
24/5support, Monday to Friday
Onboardingcustom sessions
Integrationassistance
Award-winningservice
It’s become the lifeblood of our business! It’s secure, powerful, and fantastic value. Super responsive customer service to troubleshoot anything.
Sarah RoseFounder, Hello SciComWe’ve been using Avaza for close to two years now, and it has become our main source of truth for actuals across timesheets, utilization, and billing for our consulting work.
Nick GalleryProject Portfolio Manager, Data Hive ConsultingThe customer support is so knowledgeable and friendly, and amazing at helping with bugs and issues.
On the rare occasion I require assistance there is help at hand which always assist quickly.
I have ONLY ever gotten quick responses and very helpful answers. They go above and beyond!
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