Why choose Avaza as a Mavenlink alternative?
Kantata (formerly Mavenlink) is enterprise professional services automation with deep resource forecasting, sold on quote-based pricing. Avaza gives services teams projects, timesheets, expenses, quotes, invoices with online payments and resource scheduling in one subscription, with published prices and a free plan.
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Avaza vs Kantata (formerly Mavenlink): feature comparison
Kantata OX, the product that was Mavenlink, covers projects, resourcing, time, expenses and invoicing for mid-market and enterprise services firms; Avaza covers the same ground for smaller teams and adds client-approved quotes, online payments and recurring billing at published prices.
| Feature |  | |
|---|---|---|
| Projects and tasks with list, board, Gantt and calendar views | List, board and Gantt views | |
| Kanban boards | ||
| Custom fields on projects and tasks | ||
| Client collaborators at no extra cost | Unlimited | External Project Participants |
| Time tracking with timers and timesheets | ||
| Timesheet and expense approvals | ||
| Project budgets and margin reports | ||
| Resource scheduling and capacity planning | ||
| Quotes clients can approve online | Internal estimates, copied to proposals | |
| Invoices with online card payments | Invoices; payments logged manually | |
| Recurring and retainer invoicing | Billing milestones (early access) | |
| Built-in Xero and QuickBooks Online sync | QuickBooks; Xero on Enterprise only | |
| Team chat | Project activity feed and posts | |
| Mobile apps | iOS and Android apps | Mobile web; time on Premier or above |
| Pricing | Published, from $11.95 / month | Quote-based, contact sales |
All registered trademarks, company names and brand names used on this website are the property of their respective owners. Kantata features and plan availability are taken from kantata.com and the Kantata OX Knowledge Base (knowledge.kantata.com) as of September 2026; kantata.com/pricing publishes no per-user prices, so no price-per-user row is shown. Avaza's $7 is the published price per additional Timesheet/Expense or Admin/Finance user on any paid plan; plans start at $11.95 per month. Information and features are subject to change. To report corrections, please contact us.
1. Published prices and a free plan, no sales call needed
Kantata does not publish prices: kantata.com/pricing asks you to fill in a form so a PSA Advisor can build a plan for your company. Avaza's plans are on the pricing page and every account starts on the Free plan.
Four published plans
Free, Startup at $11.95, Basic at $23.95 and Business at $47.95 per month, with additional Timesheet or Admin users at $7 per user per month.
No usage fees
Nothing is calculated after the fact; the only extra is storage at $0.50 per GB if you ever need it.
Unlimited free collaborators
Clients and contractors join projects at no cost on every plan, including Free.
In the product in minutes
Sign up without a credit card, import your data and invite the team; personalised onboarding sessions are there when you want them.
2. Quotes your clients approve online
Kantata OX estimates scope, staffing and fees inside the project workspace, then you copy the financial summary into a proposal document. Avaza sends the estimate itself, and the client's approval starts the project.
Approve or reject online
Clients open the estimate in their browser, approve or reject it and leave comments, with every change kept in the audit history.
Estimate to project
Convert an approved estimate into a project, with line items becoming tasks and the total becoming the budget.
Estimate to invoice
Bill the whole estimate in one go or link it to several invoices as milestones are delivered.
Built for repeat work
Inventory items, discounts, expiry dates, attachments, multi-currency and templates per language.
3. Invoices clients pay online, plus recurring and retainer billing
In Kantata OX a payment is logged by hand from the project's Payment tab or picked up from QuickBooks, and repeat billing is handled as billing milestones, an early-access feature. Avaza puts a Pay Now button on every invoice and automates the invoices that repeat.
Pay Now on every invoice
Stripe (Visa, Mastercard, Amex, Apple Pay, Google Pay, ACH, Bacs, BECS, SEPA and PADs), PayPal or Payoneer, with partial and split payments and credit notes.
Reminders and Auto Charge
Automatic payment reminders on every plan, and on paid plans a saved payment method charged on the due date for one-off, recurring or retainer invoices.
Recurring invoices
Profiles that create and send invoices on a schedule, pull in unbilled time and expenses, and name the billing period with smart tags.
Retainers
An advance payment is held as credit, drawn down by later invoices and reported on a retainer statement.
4. Native mobile apps and team chat on every plan
Kantata's help centre describes its mobile experience as a browser-based site, m.mavenlink.com, with mobile time and expense entry limited to the Premier and Enterprise plans. Avaza ships iOS and Android apps and built-in chat with every plan, including Free.
Timers in your pocket
Start a timer on a task from the phone app and stop it on the desktop, then submit the timesheet for approval.
Expenses with receipt photos
Snap a receipt, pick the project and category, and let the approval workflow take it from there.
Tasks and chat together
Direct messages, channels and task discussions share one inbox on web, Windows, Mac, iOS and Android.
Clients in the loop
External contacts can be added as chat users, and project collaborators comment on tasks at no cost.
Switching from Kantata (formerly Mavenlink) to Avaza
Export your Kantata OX data as CSV files, import them into Avaza, and invite your team. Free accounts include every feature, so you can test the move before you pay.
Export from Kantata
In Kantata OX, the edition that was Mavenlink, an Account Administrator opens Settings › Exports and uses the Data Exporter to generate CSV files for the Project, Task, Time Entry, Expense, Invoice and User data sets, optionally limited to a date range, with custom fields included as CF: columns.
Import into Avaza
Go to Settings › Import Data and upload CSV files for companies, contacts, projects, tasks, timesheets, expenses, inventory items and invoices. Projects and categories that don't exist yet can be created for you once their companies are in Avaza, and time already billed in Kantata can be flagged as invoiced so it is never billed twice.
Reconnect and go live
Connect Xero or QuickBooks Online, link Stripe or PayPal for online payments, invite your team by email and add clients as free project collaborators. Book a call if you would like us to walk through it with you; paid migration assistance is also available from our support team.
What Makes Avaza Different?
Elevate your client collaboration experience: Avaza's pioneering Client Users feature gives you unlimited client access without adding a dime to your costs.
Customer Support You'll Love
Our dedication doesn't stop once you've signed up. The support team is on hand 24 hours a day, Monday to Friday, ready to help with any query, big or small.
Ease Meets Expertise
Basic tools fall short as you grow, and advanced ones feel daunting. Avaza strikes the balance: an intuitive platform that doesn't skimp on powerful, high-level features.
Avaza Mobile Apps
Stay connected in the office or on the go. Track time and expenses and collaborate with your team and clients right from the palm of your hand.
Onboarding
Get up and running faster with personalised onboarding sessions tailored to your team.
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Bank-level securityMavenlink alternative FAQs
Is Avaza a good alternative to Mavenlink (now Kantata)?
Yes, if you are a services team that wants projects, timesheets, expenses, quotes, invoicing, resource scheduling and team chat in one product with published pricing. Kantata OX, the product that was Mavenlink, is built for mid-market and enterprise professional services organisations and offers capabilities such as skills-based resource recommendations and comparing several resource plans side by side that Avaza does not try to match. If you need client-approved quotes, invoices clients can pay online, recurring or retainer billing, native mobile apps or a plan you can start on today for free, Avaza is the better fit.
What happened to Mavenlink?
Mavenlink merged with Kimble Applications in a deal that closed on 15 December 2021, and the combined company launched as Kantata on 16 May 2022. Mavenlink became Kantata OX, the open-platform edition, and Kimble became Kantata SX, the edition built on Salesforce; kantata.com now describes both as Kantata Professional Services Automation. This page keeps the Mavenlink name because that is what most people still search for.
How much does Kantata cost in 2026?
Kantata does not publish prices. As of September 2026, kantata.com/pricing says plans are tailored to your company size, goals and the way your team works, and asks you to fill in a form so a PSA Advisor can discuss a pricing plan built for you. Because there is no public per-user price, this page shows no price comparison. Avaza's prices are published: plans start at $11.95 per month and additional Timesheet or Admin users are $7 per user per month.
Does Kantata have quotes, online invoice payments or recurring invoicing?
Kantata OX estimates projects inside the project workspace and its help centre suggests copying the financial summary into a client proposal; it does not describe a client-facing quote that can be approved online. Invoices can be fixed fee, time and materials or both, and payments are logged manually from the project's Payment tab or recorded from QuickBooks. Repeat billing is handled with billing milestones, an early-access feature that notifies you when a milestone is due to be invoiced. Avaza includes online estimate approval, Pay Now on invoices, automatic reminders, Auto Charge, recurring invoices and retainer subscriptions.
Can I import my Mavenlink or Kantata data into Avaza?
Yes. In Kantata OX an Account Administrator can go to Settings › Exports and use the Data Exporter to download CSV files for projects, tasks, time entries, expenses, invoices and users. Upload those files in Avaza under Settings › Import Data; projects and timesheet or expense categories that do not exist yet can be created automatically once their companies are in Avaza, and time already billed in Kantata can be flagged as invoiced so it is never billed twice. Team members are invited by email rather than imported, and people who will be assigned tasks or time need to be members of the project first. Paid migration assistance is available from our support team.
Does Avaza have a free plan?
Yes. Every account starts on the Free plan with no credit card required. It includes one Timesheet/Expense user, one Scheduling user, five Chat users, five active projects, ten customers, five invoices and bills a month and unlimited project collaborators. Paid plans start at $11.95 per month and additional Timesheet or Admin users are $7 per user per month.
Can my clients use Avaza for free?
Yes. Project collaborators are unlimited and free on every plan, so clients and contractors can view tasks, comment and share files without costing you a seat. Clients can also approve estimates online, view and pay invoices, and, if you choose, act as timesheet approvers.
Does Avaza integrate with Kantata?
Avaza does not offer a native Kantata or Mavenlink integration. It connects to thousands of other apps through Zapier and includes a REST API, webhooks and an MCP server for AI assistants, so hand-offs can be automated while you transition. For accounting, Avaza's own native two-way integrations with Xero and QuickBooks Online sync invoices, payments, contacts and taxes, so your books stay current without re-keying.
Try Avaza as your Mavenlink alternative
Free plan, no credit card. Export your Kantata data, import it and send your first quote today.