Scattered tools made a small team hard to organise
NextGenSystems UK is a small team, and some of its people have more than one role. Before Avaza, it ran its business on WHMCS plus other free tools for timesheets. With work split across those tools, the team struggled with:
- Staying organised: Keeping on top of the work was hard with several separate tools.
- One place for the data: There was no single place that held all of the team's data.
- Useful reports: Running useful reports on that data was difficult.
- Looking professional: As a small team, the lack of organisation sometimes made it hard to look professional to clients.
“As a small team, we failed to sometimes look professional because of the lack of organization. With Avaza all that has changed, and for the client, it is all much clearer and organized.”
Projects, timesheets, quotes and invoices under one roof
Features NextGenSystems UK uses
NextGenSystems UK selected Avaza because it offers multiple features under one platform, including project management, task collaboration and timesheets. It also lets the team convert timesheets into invoices, and it has a friendly interface.
Speed matters too. In a small team where some people have multiple roles, the tools need to be quick and easy to use, and Avaza meets that requirement. These are the team's favourite features:
- Projects: The team assigns work to other partners and controls timesheets, with a quick overview of where each project and task stands.
- Invoices: Invoices are easy to create by importing timesheet entries from projects, and quotes convert into invoices too.
- Reports: Reports track project performance, so the team can make changes as needed.
“We love Avaza for the friendly interface, the continuous updates & improvement of features and the great customer service.”
Organised projects, and clearer work for clients
Avaza has helped NextGenSystems UK get more organised, especially its projects and tasks. For the team's graphic designer, it is now possible to hand work to other partners and keep control of timesheets while seeing at a glance where each project and task stands.
- Simpler billing: Quotes and timesheets are easy to convert into invoices.
- Clearer for clients: With Avaza, everything is much clearer and more organised for the client.
- Fit for a multi-role team: Tools that are fast and easy to use for people who wear several hats.
NextGenSystems UK still keeps its old software, WHMCS, for clients who use its hosting services. In all other matters, the team is moving its whole organisation to Avaza, which it calls its favourite tool.
“Avaza is changing the way I run my business completely.”
