Online Timesheets and Time Tracking
Track time with a timer or weekly timesheet, get it approved and bill it, all in one place.
Trusted by 70,000+ businesses in 150+ countries
Track time the way your team works.
One-click timers
Start a timer from the top bar on any page, or from a task in your task list. It keeps running while you work, so no billable minute slips through.
Day and week views
Log one entry in day view, with a duration or exact start and end times, or fill in a whole week in one grid.
Estimates versus actuals
Time a task and compare the hours tracked with its estimate as you go.
Copy or import timesheets
Copy timesheets from previous days and weeks, or import them in bulk from CSV when you move from spreadsheets or another tool.
Turn scheduled work into time in one click.
Scheduled assignments
When your team is booked through Resource Scheduling, the day's bookings appear as scheduled assignments. Click Create Time to log them, or dismiss what didn't happen.
Actual time and timers
See every entry for the day with its status, and start a timer on any of them.
Plan versus actual
The Schedule vs Timesheets report shows where plan and reality drift apart.
Set the right rate for every project, person and category.
Flexible hourly rates
Set billable rates per project, per timesheet category or per person, whichever mix matches how you bill.
Billable and non-billable
Track both on the same project, so utilisation and invoices tell the true story.
Cost rates
Give each person or category a cost rate and see project costs and profitability, not just revenue.
Budgets and alerts
Set an hours or amount budget per project and get warned when a threshold is crossed.
Review, approve and lock your team’s week in minutes.
Flexible approval rules
Set a default approver for each person, or nominate approvers per project and choose which project members need approval at all.
Review in bulk or in detail
Approvers get an email when a week is submitted, then approve or reject a whole week, a single day or one entry.
Lock approved time
Optionally lock approved entries so they can't be edited and invoices and reports stay consistent.
Customer sign-off
Invite clients to the customer portal as Timesheet Approvers so they approve hours before you bill them.
Turn approved hours into an invoice in a few clicks.
Add billable hours to invoices
Pull uninvoiced time and expenses for a client or project onto an invoice in a few clicks.
Group it your way
One line per project, category, person, task or entry, with timesheets shown separately from expenses and other items.
Rounding rules
Bill durations as tracked, or round them to suit your company or contract.
Get paid online
Send with a Pay Now button and let clients pay by card, digital wallet or bank debit.
See where your team’s time goes.
Project reports
Compare tracked hours with the budget for every project and person, with expenses and uninvoiced totals alongside.
Staff Utilization report
Billable versus non-billable hours for every person, measured against their available hours.
Timesheet Summary and Details
Slice hours by client, project, category, task or person, and export to Excel or PDF.
Saved and scheduled reports
Save your filters, share reports with your team and clients, and have them emailed on a schedule.
Track time from anywhere, in one click.
Single-tap timer
Start or stop a timer with one tap, then pick up on your laptop where you left off.
Full entry details
Add project, category, task and notes to every entry, and swipe left and right to browse your week.
Dashboard
See billable hours and where your time went at a glance.
Everything a timesheet app should have
Timesheets are one module of Avaza — projects, expenses, scheduling, invoicing and reporting all share the same data.
Mobile timesheets
Native iOS and Android apps: tap to start a timer, swipe between days, add project, category, task and notes on the go.
Timesheet categories
Tag time by activity — design, consulting, support — with per-category rates and reporting.
Approved-time locking
Optionally lock entries once they're approved so history stays put after invoicing.
Expenses alongside time
Capture receipts in the same app and bill expenses on the same invoice as the hours.
Accounting integrations
Native two-way sync: invoices built from timesheets flow to Xero and QuickBooks Online, and payments flow back.
API and Zapier
Push timesheets in and out with the REST API, or connect thousands of apps through Zapier.
“Avaza is definitely the most versatile Project Management tool I have ever used. The fact that I can create an estimate, turn it into a project, schedule resources, track timesheets, report on projects, upload documents, communicate with my team and clients and invoice clients is amazing.”
Timesheets filled in and approved, by asking
Log time, submit the week and approve your team's timesheets from Claude, ChatGPT or any MCP-compatible AI tool. Put the Friday check on a schedule and let it tell you who is missing.
Claude
ChatGPT
ChatGPT
Log 6 hours a day on the Fernleaf Media campaign Monday to Wednesday and 4 hours on Harbour Legal on Thursday, then submit my timesheet.
ChatGPT · Done in Avaza
list_projectsMatched Fernleaf Media and Harbour Legalcreate_timesheet4 entries, 22 hourssubmit_timesheetsWeek of 14 Sep sent for approval
Timesheet · Week of 14 SepPending approval22 hours logged and submitted for approval.
ClaudeStart a timer on the homepage design task for Fernleaf Media.
Claude · Done in Avaza
lookup_tasksFound Homepage design on the Marketing Campaigncreate_timesheetA time entry for todaystart_timerTimer running
Timer · Homepage designRunningTimer running on Homepage design since 9:02 am.
Claude
Approve this week's submitted timesheets for the Marketing Campaign, but reject any entry over 10 hours with a note asking for it to be split.
Claude · Done in Avaza
list_timesheets34 pending entries this weekapprove_timesheets32 entries approvedreject_timesheets2 entries returned with a note
Approvals · Marketing CampaignReviewed32 approved, 2 sent back for a quick fix.
ClaudeList who hasn't submitted this week's timesheet and how many hours each person has logged so far.
Claude · Done in Avaza
list_usersEveryone who fills in timesheetslist_timesheetsThis week's entries by person
Timesheets still to submitScheduled run3 people still to submit, with 12, 24 and 31 hours logged so far.
Frequently asked questions
Is Avaza's timesheet software free?
Yes. The Free plan includes one timesheet user along with projects, invoicing and reporting, so a freelancer or founder can track and bill time at no cost. Paid plans include more timesheet users, and additional timesheet users are $7 per user per month. Project collaborators are unlimited on every plan.
Can my team track time from their phones?
Yes. The Avaza mobile apps for iOS and Android let anyone start or stop a timer with a single tap, add project, category, task and notes, and browse their entries by swiping between days. Timers started on one device can be stopped on another.
How do timesheet approvals work?
Assign a default approver to each timesheet user, or configure approvers per project and choose which project members require approval. Team members submit their week, approvers get an email, and they can approve or reject everything at once, day by day, or entry by entry. Rejected entries notify the submitter immediately, and approved entries can be locked.
Can I set different billing rates for different people or projects?
Yes. Each project can bill at a project rate, a rate per timesheet category, or a rate per person, and you can set cost rates the same way. Timesheets pick up the right rate automatically, so invoices and profitability reports are always accurate.
Does Avaza round time entries?
Entries are stored exactly as tracked. When you add them to an invoice — or run a report — you can apply rounding to the nearest increment or round up, based on your company's rules.
Can clients approve timesheets?
Yes. Invite customer contacts to the free customer portal with the Timesheet Approver role and they can review and approve or reject the hours submitted on their projects before you invoice.
Does it integrate with my accounting software?
Avaza has native two-way integrations with Xero and QuickBooks Online, so invoices built from timesheets and expenses sync across and payments recorded in either system stay in step. Zapier and the REST API cover everything else.
Try Avaza Timesheets free
Set up in minutes, invite your team, and see where every hour goes.